User Guidance and Training

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Contact Info
Minnesota Immunization Information Connection (MIIC)
651-201-5207
MIIC Help Desk

Contact Info

Minnesota Immunization Information Connection (MIIC)
651-201-5207
MIIC Help Desk

Use Lists in MIIC

The list feature in the Minnesota Immunization Information Connection (MIIC) can be used to track immunization histories and immunizations due for selected groups of people.

On this page:
Creating a list
Managing a list
Reports for lists

Creating a list

Select Manage List from the lefthand navigation menu under Lists. Select an option below to create a new list.

  • Create a new list manually allows you to add one client at a time to your list.
  • Create by uploading a file allows you to use a CSV template to create a list. Use this option when you want to create a list of a large group of clients at once.
  • Create a new copy of an existing list is only available if your organization has previously created existing lists.

When first creating a list, the Response File will note which clients could not be added to the list and the reason why:

  • Deceased: The client's record is marked as deceased in MIIC.
  • Locked: The client's record is locked to another organization.
  • Multiple Client ID's: There are multiple client records that may match the client you seek.
  • Not Found: The system could not confidently identify a record that matches the client you seek.

Choose the Create a New List manually (one client at a time) radio button and name the list. Select the Save button. It is recommended to name your list something unique and descriptive so you can easily identify it. Do not include any sensitive information in the list name. For example, do not use “Ryan White” in the list name if referring to this category of clients as it discloses HIV status about the people on the list.

  1. Choose the Create or Update by uploading a file radio button.
  2. Then select the click here for file link to the right of upload CSV template. The system will download a .zip file.
  3. Locate and open the .zip file and then open the .csv file titled uploadlist.
  4. Complete one row of the template for each client to be included in the list. Do not rearrange, add, or delete any columns. At minimum, you must provide a last name, first name, and birth date. The birth date should be in the MM/DD/YYYY format.
  5. All other fields are optional.
  6. Save the file as a .csv. You may receive a message asking if you want to keep the workbook in the .csv format; click the yes button.
    save as type: csv (comma delimited)
  7. Go back to the Upload List page in MIIC and type a name for the list.
  8. Click the Browse button and select the saved .csv file on your computer.
  9. Click the Upload button.
  10. Click the Check Status button to view the progress of your list creation. Processing time may vary depending on the size of the list.
  11. Click the Refresh button until the status is complete.
  12. Click on the Job Name link to view the summary files for your list creation.
  13. Select the Members Not Found button to see the clients who could not be added to your list and why. Clients who could not be added to your list using this method can be added manually.

This option is only available if your organization has previously created existing lists. 

  1. Find the name of the list that you would like to copy.
  2. Click the appropriate Save As button.
  3. Type a new list name and click the Save button.
  4. The new list will appear in the Existing Lists section.

Managing a list

Once you have a list you can manually add or delete clients from the list or delete the entire list.

  1. Select Add Client to list from the lefthand navigation menu located under list.
  2. Search for the client you’d like to add to the list.
  3. Select your client from the search results. Once you have confirmed the record belongs to your client, add the person to an existing list by choosing a list from the drop-down menu labeled Please Pick a Report List.
  4. Click the Add button and a confirmation message will read client has been added to the selected list.

Note: If the list is missing from the drop-down menu, this client record is already on the list.

  1. Select Manage List from the lefthand navigation menu located under List.
  2. Select the View icon for the list you’d like to edit.
  3. Find the client you wish to remove. You can sort the list differently by clicking on the headings (first name, birth date, etc.).
  4. Select the box to the left of the last name of any client(s) you’d like to remove from the list.
  5. Click the Remove From List button at the bottom of the page.

Select Manage List from the lefthand navigation menu located under List. Select the red X to the left of the list you'd like to delete.

Reports for lists

There are three reports you can create using a list:

  1. Member list: A PDF of the Manage List screen, displaying name and date of birth for all clients on your list.
  2. Member immunization history list: A PDF displaying each client’s immunization history and recommended vaccine due dates.
  3. Immunization due: A PDF displaying a list of vaccines each client is due for, based on the vaccine group(s) and the target due date range you select.

To generate a report, select Manage List from the lefthand navigation menu located under List. Click on the View icon to the left of the list name you’d like to generate a report for.

  1. Select the View/Create Output button.
  2. Select the radio button to the left of the report you’d like to generate. The member list will open once available. All other reports will be displayed in the generated reports section once available.
  3. Click on the View icon to the left of the generated report to view that report.

To print a record for every client on your list generate the Member Immunization History List Report.

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Last Updated: 07/28/2026

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